Like most companies, my Business in Romania will maintain two types of archives:
paper versions
electronic versions
It is always a good idea to have a mirror copy between the paper versions and the electronic versions. In case something happens with one, the other one remains.
For the paper versions, when the volumes start accumulating, I can make use of the services of specialised archivers, which can also digitise the documents for me
For the documents in electronic format, it is important that they stay grouped logically & securely - and that I apply 2-step authentication. Passwords can be easily hacked, so it is always a good idea to have a second way of confirming identity: a token, an e-token, or a code received via SMS, biometric authentication, for instance.
⚠️ Speaking of SMS:
I need to make sure that the SMS will arrive to my non-Romanian mobile number once I leave Romania
There is the specific example of a bank from Romania which uses SMS for various steps in its e-banking processes, however cannot send SMS to numbers from outside Romania. This is more the exception rather than the rule: most banking systems are adapted to working with foreigners